Programme coordinator

Job title:

Programme coordinator

Reports to:

Head of QR

Direct reports:

None

Accountabilities:

This role will be responsible for ensuring the delivery of the ‘QR codes powered by GS1’ programme on behalf of GS1 UK, with a specific focus on leading & maintaining high levels of communication across a diverse range of stakeholders. 


Key responsibilities:


Programme Management

  • Embed programme governance, incl. setting the agenda for steering committee together with Head of QR, owning cadence of meetings, establishing knowledge sharing channels, ensuring cascade of information across organisation and preparing the content for senior leadership discussions.
  • Support the development and maintenance of project plans, including milestones, timelines and resource requirements.
  • Act as the connection point across the organisation on programme related topics, ensuring programme progress:  

            • Effectively address unforeseen challenges with a solutions-oriented mindset. 

            • Maintain the risks and issues log, capturing potential risks and monitoring mitigation plans. 

            • Help teams navigate changes in project scope, schedule and resources & ensure relevant stakeholders are kept informed. 

  • Provide personal insight, analysis and recommendations to the programme team and sterring committee to inform decision making.
  • Continually identify, recommend and implement improvements to the necessary processes and systems to increase the efficiency and quality of our decisions.
  • Work with Head of QR on setting the long term strategy and short term goals for the programme, including conducting market research.
  • Build and maintain strong relationships with internal stakeholders.
  • Carry out other duties as agreed with the Head of QR, such as leading and delivering specific programme objectives. 

 

Person specification  

Background and experience

Essential

  • Experience in project leadership and management.
  • Excellent knowledge of project management methodologies, tools, systems and techniques.
  • Proven track record of working collaboratively within cross-functional teams to deliver against strategic plans.
  • Demonstrable experience in producing clear action plans and successfully delivering against them. 

 

Desirable

  • Retail industry experience, incl. a good understanding of the retail value chain, consumer challenges and digitalisation opportunities.
  • Experience in digital transformation and implementation of technology innovation.
  • Recognised project management qualification (PRINCE 2 or similar).
  • Consulting background.
  • Demonstrable proficiency in Microsoft 365 applications (e.g. Outlook, Teams, Word, Excel) and cyber security awareness aligned with the UK Cyber Essentials framework, including secure working practices, threat recognition, and responsible data handling. 

 

Personal strengths and style

  • Organised, proactive, problem solver, self-starter with a positive ‘can-do’ attitude.
  • Has a practical approach and be willing to get ‘stuck in’ and ‘get stuff done’.
  • Action oriented: can identify and work to clear priorities, manage time and resources effectively.
  • Logical thinker who can move from a big picture to detail orientation where required, but also present detailed and complex information in a format that is easy to understand and digest.
  • A critical thinker who is committed to a culture of continuous improvement and operational efficiency.
  • Curious and willing to learn.
  • Someone who can build positive and resilient relationships across the organisation, but who can also hold staff accountable for delivery.
  • Someone who can communicate with staff at all levels of seniority and confidently.
  • Professional - ethical, honest and respectful. 

 

Why join us?

As a colleague at GS1 UK you will enjoy a supportive working environment along with a generous amount of benefits available to you.

  • A healthy work life balance (hybrid working with flexibility on start and finish times).
  • 25 days annual leave (excluding bank holidays) with the option to buy or sell up to 5 days every year.
  • Join our social and charity team events.
  • Generous pension scheme with employer contributions up to 12%.
  • Life assurance policy (5x annual salary) to give you a peace of mind.
  • Full range of benefits available (PMI, dental, travel, gym membership and many more).

 

Apply now