Construction assets may move between projects, sites, depots, suppliers and contractors. A consistent identification approach helps maintain accurate records across these movements.
GS1 standards provide a consistent method for identifying assets and connecting each identifier to the information needed to manage the asset.
1. Decide which assets need managing
Start by identifying the assets where visibility, traceability or lifecycle records are required.
Assets may be in scope where they are:
- reused across projects or sites
- safety critical or compliance related
- high value or difficult to replace
- moved, shared or hired between teams or organisations
- inspected, maintained, calibrated or audited over time
Relevant construction examples include tools, plant, machinery, lifting equipment, temporary works equipment, safety equipment, containers and other assets that require an accurate record.
2. Give each asset one persistent identity
Each managed asset should have one primary GS1 identifier that remains with it throughout its lifecycle.
The identifier should remain the same when the asset moves, changes status, is serviced, is assigned to a new project or is returned to a depot.
For construction asset management, the most relevant identifiers are usually a GIAI or a GRAI, depending on how the asset is used.
For help choosing between them, see:
3. Link asset information to the identifier
The identifier acts as the anchor for the asset record. Key asset information should link back to the same identifier.
This may include:
- asset description
- location
- owner or responsible organisation
- project, site or depot
- status, such as available, in use, under inspection or retired
- inspection, service or maintenance history
- handover, movement or return history
- supporting documents or certificates, where relevant
Internal asset numbers can continue to be used in local systems if they link back to the primary GS1 identifier.
4. Capture updates at key points
Asset records should be updated when the asset’s location, status, condition or responsible organisation changes.
Scanning, such as a barcode or RFID tag, can support updates at key points including:
- issued to a project or team
- moved between sites
- installed or put into use
- inspected, serviced or calibrated
- removed, returned or transferred
- quarantined, repaired or retired
Recording these events supports asset history, availability management, safety, maintenance and compliance.
Key takeaway
Identify which construction assets need managing, assign one persistent GS1 identity, link asset information to that identifier, and update the record at defined asset events.
Next steps
Confirm which asset types are in scope for your organisation or project.
Choose the right GS1 identifier for each asset type, such as GIAI or GRAI.
Decide which asset events need to be captured, such as issue, movement, inspection, maintenance, return or retirement.
Review related guidance: How do I choose the right GS1 identifier for assets?
Contact the GS1 UK team for support with applying GS1 standards to asset management.