Assigning a GLN and Verified by GS1 updates
How do I assign GLNs to legal entities and departments?
To assign GLNs to legal entities and departments:
- Legal entity GLNs, such as those for a headquarters, are automatically assigned as primary GLNs.
- Subsidiaries may also be assigned additional GLNs as needed.
- Select the appropriate location type in My Numberbank.
- Department GLNs, for example, for Fleet Operations, are allocated by selecting the relevant organization or department type and entering specific details.
- This process ensures readiness for Verified by GS1
How do I assign GLNs to fixed physical locations?
To assign GLNs to fixed physical locations:
- Select the appropriate location type in My Numberbank.
- Enter the mandatory details, including the GLN name and address.
- This supports effective shipment tracking and inventory management
How do I assign GLNs to mobile and digital locations?
To assign GLNs to mobile locations (e.g., freight vehicles) and digital locations (e.g., shipment tracking portals):
- Select the relevant location type in My Numberbank.
- Provide all required information, including the GLN name, base location, and digital address.
- This enables real-time asset tracking and efficient electronic data routing
How can I efficiently assign multiple GLNs?
To efficiently assign multiple GLNs:
- Export all existing GLNs to Excel using the export function.
- Edit multiple entries simultaneously using the provided templates (e.g., adding new freight vehicles).
- Re-upload the updated file into My Numberbank using the import function.
- This approach saves time and minimizes repetitive work when managing a large volume of GLNs
Common errors when assigning GLNs
Duplicate GLNs: Assigning the same GLN to multiple locations or entities can cause confusion and errors in the supply chain. Each GLN should be unique to ensure accurate identification.
Missing mandatory details: When assigning GLNs, it's crucial to include all mandatory details such as the GLN name, address, and other relevant information. Missing any of these details can lead to incomplete records and potential issues in tracking and management.
Incorrect location type selection: Selecting the wrong location type (e.g., choosing a mobile location type for a fixed physical location) can lead to misclassification and tracking errors. It's important to ensure that the correct location type is selected for each GLN.
Errors in bulk assignment: When using bulk assignment methods, such as exporting GLNs to Excel, editing them, and re-uploading, errors can occur if the templates are not followed correctly. This can include issues like incorrect data entry, missing fields, or formatting errors.
Inconsistent data entry: Inconsistent data entry, such as variations in how addresses or names are entered, can lead to difficulties in tracking and managing GLNs. It's important to maintain consistency in data entry to ensure accurate records.
Failure to Verify GLNs: Not verifying GLNs through systems like Verified by GS1 can lead to issues in supply chain compliance and traceability. Verification helps ensure that GLNs are correctly assigned and recognized globally.