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Electronic Data Interchange (EDI)

Improve your business efficiency by automating your supply chain


EDI messaging is an electronic alternative to paper-based transactions such as orders and invoices. This means instead of generating your order or invoice and then emailing it across – or worse, printing it out and sending it by fax or post – it’s sent by an automated process.

Not only does this reduce cost (paper, telephone, postage, time), it reduces inaccuracies and mistakes from humans mis-keying data, since EDI enables data to be fed directly into your business systems. It also speeds up the time it takes to process a communication, and this drives efficiencies throughout your supply chain.

Our EDI standards provide structured language that makes it possible for the systems of two businesses to communicate with each other directly.

What can you communicate?

Order-to-cash process

Message What it does Benefit
Order Sent to the supplier specifying details for goods or services Efficient, fast and because there is no manual keying of data, errors are eliminated

For your suppliers it means orders can be sent direct to their back-end systems
Advanced Shipping Notice (ASN) Sent from the supplier to the buyer, it details the goods that are about to or have just been dispatched Improves efficiency in the receiving and inventory management processes
Receipt Advice Used to confirm receipt of goods identified in the ASN and to advise of any discrepancies between the order and the delivery The supplier is immediately notified of any issues with their delivery. And because it’s automated, paperwork no longer needs to be returned by the driver
Invoice Exchange invoice documents between suppliers and buyers automatically Minimise errors and create efficiencies without the need for manual re-keying of invoice information.

Using EDI means your suppliers are more likely to be paid on time as automating the invoicing process leads to fewer compliance issues and rejected invoices

Master data

Message What it does Benefit
Product data A communication between parties containing master data to identify and describe products The information received in the message enables the buyer to select goods according to their needs
Price lists Enables sharing of pricing and catalogue information for goods and services offered by a seller Automated, efficient and accurate way to share information between sellers and buyers

Planning, forecasting and reporting

Message What it does Benefit
Inventory report Specifies information related to held, planned and targeted inventories Gives automated and accurate inventory status, enabling adjustments to be made
Sales data report
Enables companies to share or report sales information
Enables the recipient to process sales information automatically
Delivery forecast Sent by the buyer to the supplier, giving product requirements, delivery instructions and forecasts Aids resource and capacity planning automation, reduces errors and gives greater visibility