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Getting ready for your data pool

Firstly, what is a data pool?

Medical supplies

The GS1 Global Data Synchronisation Network® (GDSN®) is a network of interoperable data pools enabling collaborating users to securely synchronise master data based on GS1 standards. GDSN supports accurate, real-time data sharing and trade item updates among subscribed trading partners.

This means organisations can have confidence that when one of their suppliers or customers updates their database, their own database is similarly updated as a result. Everyone has access to the same continuously refreshed data. This automatic and efficient exchange helps in meeting the demand of today's data-hungry consumers.

For this to happen, each organisation needs to join a data pool certified and tested by GS1, who connect to the GS1 Global Registry®, a central directory which keeps track of connections, guarantees the uniqueness of data and ensures compliance with shared GS1 standards. There are many data pools spread across the world.

Does my business need a data pool?

So, using a data pool has lots of business benefits for sharing your product master data with your suppliers and customers.

If you make medical devices, you also need to share important information about your products with regulatory databases. If you sell medical devices into multiple markets, this can mean you need to update multiple regulatory databases – you can do this directly from your own data pool, learn more about complying with UDI regulations.

Using a GS1 certified data pool is also a requirement of the NHS eProcurement strategy.


We can help you to understand how UDI regulations and NHS requirements affect your business and the benefits it can bring. By using our UDI readiness service, we’ll run practical sessions on how to upload, authenticate and publish your product information.

Our UDI readiness service

With our UDI readiness service, you’ll get a dedicated healthcare account manager to give you all the advice and guidance you need to comply with the UDI regulations. Specifically, how to manage and validate your product data through our TrueSource data pool. We’ll talk you through the NHS requirements and how TrueSource will enable your business to be prepared for regulations in this area.

You’ll learn how to

  • Understand the product data required for the Global UDI Database
  • Allocate GS1 identification numbers to your products
  • Use XLS to upload your product data in the correct format
  • Upload and download your product information
  • Release and publish your product data
  • Check for exemptions and errors using TrueSource in-built validations
  • Populate bespoke templates to meet requirements in the EU, US and the NHS

You’ll also receive news and alerts about any NHS and Global UDI Database updates and information.

Ask our healthcare team about our UDI readiness service today

T 0808 1728390