Skip to content

< Back

Medical records management

Using GS1 standards to find and maintain accurate medical records

Using GS1 standards to find and maintain accurate medical records

Medical records can be identified with a unique GS1 number, shown in a barcode or a RFID (Radio Frequency Identification) tag. This unique number can then linked with location information and used in medical record management systems. This enables accurate tracking of medical records throughout the Trust, enabling improved patient care by having records to hand and improved efficiency by reducing time taken to locate specific records.

The benefits

  • Reduced patient waiting times
  • Fewer misfiled and missing files
  • Automated tracking, retrieval and filing
  • More efficient use of staff time
  • Improved medical record accuracy

What an efficient medical records management process looks like

  1. Every patient’s medical record is labelled with a unique identifier, which is encoded in a GS1 barcode, or an electronic communications tag (known as an RFID tag). Using an RFID tag means the records can be located remotely, greatly enhancing efficiency
  2. When a medical record is requested, used, updated or re-filed, it is scanned which automatically updates a central database. This level of automation gives a Trust complete visibility of every patient record and allows the patient’s information to be shared across different care givers and care locations quickly, when it’s required
Help and support

If you have any questions, need some advice about implementing GS1 standards or want to find an accredited GS1 UK solution provider, we’re happy to help. Don’t forget to check out our case studies too. 

Contact us at or call 0808 172 8390.

CPE portal

The NHS Centre for Procurement Efficiency site